When looking for the venue of your dreams, there are so many factors you look for. Capacity, linens, kitchen space, chair covers, lighting, and so much more. But one thing you need to make sure is if the venue you pick can bring together all your choices that you decide during your journey. They should be the quarterback leading the team, the conductor of the orchestra, leading you to bring in all the different vendors together for the big event. It is always a great idea to build that great relationship with your event coordinator at the venue. They are here to help everything run smoothly and call the plays for the venue. It is important to give your event coordinator all the information that your vendors have given you, but there are some factors you can ask of the event coordinator to help your vendors as well.
Ask your venue for a floor plan so you can use or you can give to your decorator for centerpieces or floral for the tables. By having a plan of how the room is set, you can feel at ease on how the room will look like ahead of time. Having a number of how many tables will give your florist or planner an idea how much and what exactly to order.
If you are doing catering in house, ask for a tasting so you are happy with the food choices you make. Every food tastes different from place to place because of how they cook the food and what they chose to cook with. By being allowed to try ahead of time, you can know what to expect and be satisfied with what you pick. If you chose an outside caterer, make sure that the venue is able to accommodate for them. Having kitchen space for the caterer is crucial. Caterers will need a place for the amount of food to feed your guests.
You will want the event coordinator to organize the perfect space for your dance floor and room for your dj. A big part of the wedding reception is getting jiggy with all your family and friends and you’ll want enough space to bust a move. Also your event coordinator should speak with your dj to make sure they have a microphone and sound equipment. Some venues, like Prairie Links, have their own microphone and sound system that can be used as well if needed.
Lastly you will need to talk with your event coordinator to make sure that there will be enough time for you and your vendors to come into the venue. Many rental services such as Hilltop in Cedar Falls, will come during the week to setup their decorations. Making sure that the venue is in contact with the vendors or that you give your event coordinator information when your florist, dj or your caterer will be arriving then they can plan accordingly when they need to open the doors or when to be there for them.